Tommy James Ltd are committed to protecting and respecting your privacy. This privacy notice sets out to show how Tommy James Ltd uses and protects any information that you give Tommy James Ltd. Tommy James Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy notice and out data protection policy.
**We will update our documents, accordingly, so please ensure that you are using the most up-to-date version on our documents.
The rules on processing of personal data are set out in the General Data Protection Regulation (GDPR).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
B2C – Business (Tommy James Ltd) to Client
B2B – Business (Tommy James Ltd) to business
Categories of data:
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example, name, passport number, home address, or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means nay operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Who are we?
Vince Gale of Tommy James Ltd is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are at the top of this notice. For all data matters contact Vince Gale or Lisa Butler at firstname.lastname@example.org.
The purpose(s) of processing your personal data
We use your personal data for the following purposes:
- Customer surveys and/or offers
- Carry out and completing contracts of works
- Internal record keeping
What we collect
We may collect the following information:
- Name & Job Title
- Contact information including phone number and email address.
- Address and postcode of the client and all associated information.
- Other information relevant to customer surveys and/or offers.
What is our legal basis for processing your personal data?
|Consent of the data subject (applies only to B2C)||We have obtained your personal data directly from yourself and consider this your consent. If you wish to opt-out of Tommy James Ltd holding your personal data then please e-mail us at email@example.com|
|Legitimate interests (applies only to B2B) Quoting Article 6 (1f): “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”.||The processing of data is of clear benefit to your business. Limited impact on the privacy of your personal data. You and your business would reasonably expect Tommy James Ltd to use your data in this way. Tommy James does not want to bother you with a consent request when you are not likely to object anyway.|
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only within Tommy James Ltd.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data:
- Legal claims / complaints
- Ongoing / future possible contracts
Providing us with your personal data
We require your personal data as it is a requirement necessary to enter into a contract.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
Right to be informed: Tommy James Ltd must tell you what data is being collected, how it’s being used, how long it will be kept and whether it will be shared with any third parties.
Right of access: You have the right to request a copy of the information that Tommy James Ltd holds on you.
Right of rectification: You have the right to correct data that is inaccurate or incomplete.
Rights to be forgotten In certain circumstances, you can ask for the data that Tommy James Ltd holds on you to be erased from their records.
Right of portability: You have the right to request that Tommy James Ltd transfer any data that it holds on you directly to another company or data controller, (where applicable i.e. where processing is based on consent or is necessary for the performance of a contract with the data subject).
Right to restrict processing: You can request that Tommy James Ltd limits the way it uses personal data.
Right to object: You have the right to challenge certain types of processing, such as direct marketing.
Right related to automated decision making including profiling: You are free to request a review of automated processing if you believe the rules aren’t being followed.
Right to withdraw consent: You have the right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing the data.
Transfer of data abroad
We do not transfer personal data outside the EEA.
Automated decision making
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by the Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Changes to our privacy notice
Any changes we may make to our privacy notice in the future will be notified to you by e-mail. Please check frequently to see any updates or changes to our privacy notice.
How to make a complaint
To exercise all relevant rights, queries or complaints in the first instance please contact Vince Gale at firstname.lastname@example.org